November 24, 2003 – Administrative & Member Services Coordinator – Position Type: Full Time Location: Toronto. The Ontario Cycling Association (OCA) is the provincial sport organization governing the sport of Cycling. Members are competitive and recreational cyclists between the ages of five and 80. The OCA is seeking a candidate to work with volunteer committees, provide administrative services, coordinate the association's high performance program, execute communication plans, attend some events and potentially perform basic bookkeeping functions.
Key Accountabilities:
Administrative & Member Services – Oversee and manage all daily operations of the office including the collection of data, membership and program registration fees, and all client services such as answering the phone, faxing and photocopying services – Provide a range of general administrative support, including; filing, ordering, receipt preparation, meeting arrangements, and presentation preparation – Assist in program coordination and execution, including; registration, budgeting, and post-program follow-up and evaluation – Assist in tracking, processing, and fulfilling information inquiries and in preparing for member contact – This individual must oversee and maintain office administration procedures Data Coordination and Reporting – Assist in coordinating and maintaining member information, including database entry, updating, and maintaining membership hard files. – Run queries and reports, as required. – Compile status reports on projects and programs as required Other Responsibilities – Complete projects as necessary and assigned by the Executive Director. This may include grant and funding proposals, and communication materials. – Design and publish all the Association's communication materials, including the newsletters, handbooks, the Annual General Meeting Report and the OCA's website. – Assist with planning special events and meetings – Grant writing – Attending events on the OCA's behalf – As a small association, we expect a team player who will help wherever necessary The following is desired but not mandatory: Bookkeeping (using Quickbooks Pro) – Process invoices and receive payments – Prepare cheque requisitions; process cheques and receipts – Compile and balance weekly bank deposits of all funds received – Make deposits, reconciling bank accounts – Monitor accounts receivable and payable – Monitor and reconcile high performance program revenue and expense budgets; produce reports as required Key Competencies: Managing Personal Effectiveness – Self-motivated and accountable for results through focused attention on achieving goals; takes action and ownership. – Enjoys multi-tasking in a fast-paced environment with a proven ability to manage a broad workload. – Superior organizational skills in planning and completing projects by agreed deadlines; high attention to detail and accuracy. – Willingness to get the job done, regardless of the extra time and effort it may take Managing the Business – Demonstrated member focus. Ability to anticipate member's needs and proactively search for solutions to ensure expectations are met or exceeded. – Ability to draw from a repertoire of knowledge, skills, and resources to identify and evaluate issues and opportunities. Managing Relationships – Demonstrated interpersonal savvy through working effectively and communicating with a variety of different audiences. – Strong communication skills, both oral and written. Other Requirements: – Proficient computer skills; strong knowledge of Microsoft Office – Appropriate post-secondary education – Proven administration experience and skills. At least 3 years work experience as an administrator, preferably in a not for profit or sports environment
Please submit your resume with salary expectations (email preferred) in Word Format, by December 5th. Send to:
Steve Merker Executive Director Ontario Cycling Association 1185 Eglinton Ave East, Suite 408 Toronto, ON M3C 3C6