July 4, 2008 – The National Cycling Centre – Pacific is seeking a suitable candidate to fill the position of Administrative & Member Services Coordinator. The deadline for application is July 25, 2008 and the starting date is August 11, 2008. Please see below for more information.

Position: Administrative & Member Services Coordinator

Job Description:
Administrative & Member Services Coordinator
National Cycling Centre – Pacific

Position Type: Contract/Part-Time.
Competition Close Date: July 25, 2008.
Salary: $13.80/hour
Hours: 15-20 hours per week. Schedule of hours flexible.
Reports To: National Cycling Centre Head Coach
Location: Victoria, BC

NCC-Pacific Mandate

The goal of the National Cycling Centre — Pacific is to achieve world-class podium performances through core strategies that encompass athletes and athlete needs, coaches, communications, relationships and strategic partnerships, recruiting, community involvement, and resource generation.


Position Responsibilities

The Administrative and Member Services Coordinator is responsible for providing executive support to the Director and Head Coach of the National Cycling Centre — Pacific as well as administrative and organizational services in the management of the office, special events, website, and marketing for the NCC-Pacific. The candidate will provide administrative services, assist with equipment management, execute communication plans, facilitate program delivery and training camps, work with volunteer committees, and attend some events.

Key Accountabilities:

Administrative & Member Services
– Provide a range of general administrative support, including: answering the phone, faxing and photocopying services, filing, organizing meetings, taking minutes, and presentation preparation.
– Assist in program coordination and execution, including: registration, facility bookings, training camps, travel and accommodation logistics, budgeting, and post-program follow-up and evaluation.
– Process fee payments, track expenses and monitor overdue invoices.
– Assist with management of centre equipment: ordering and shipping of equipment, and tracking repairs.

Data Coordination and Reporting
– Assist in coordinating and maintaining member information, including database entry, updating, and maintaining membership hard files.
– Assist with annual and monthly reports.
– Maintain other database info including equipment inventory and repairs.

Communications
– Write news reports for the website on athlete success, training camps and other NCC-Pacific updates.
– Update athlete profiles on website when necessary.
– Communicate with local media regarding athlete successes and specific events for media to attend (training camps, local events).
– Keep up with timely email communications with athletes.

Other Responsibilities
– Complete projects as necessary and assigned by the Director and Head Coach of NCC-Pacific. This may include grant and funding proposals, and communication materials.
– Assist with planning special events and meetings.
– Attending events on behalf of the NCC-Pacific.
– As a small organization, we expect a team player who will help whenever necessary.

Key Competencies:

– Enjoys multi-tasking in a dynamic environment with a proven ability to manage a broad workload.
– Superior organizational skills in planning and completing projects by agreed deadlines; high attention to detail and accuracy.
– Willingness to get the job done, regardless of the extra time and effort it may take.
– Ability to draw from a repertoire of knowledge, skills, and resources to identify and evaluate issues and opportunities.
– Demonstrated interpersonal skills and the ability to work effectively and communicate with a variety of different audiences.
– Strong communication skills, both oral and written.

Other Requirements:

– Proficient computer skills; strong knowledge of Microsoft Office.
– Proven administration experience and skills, preferably in a not-for-profit or sports environment.

Please submit your cover letter and resume in Word Format.

Apply by e-mail, fax or mail to:
National Cycling Centre – Pacific
100-4636 Elk Lake Drive
Victoria, BC V8Z 5M1
E-mail: lhjones@cscpacific.ca
Fax #: (250) 744-3542
www.pacificsportcycling.ca

No phone calls please.
Short-listed candidates will be contacted.

View Attachment here.

Contact Information:
Louise Hodgson-Jones
National Cycling Centre – Pacific
100, 4636 Elk Lake Drive
Victoria , BC, Canada
V8Z 5M1
E-mail: lhjones@cscpacific.ca
Tel. 250-744-5531
Fax. 250-744-3542
http://www.pacificsportcycling.ca