December 30, 2009 (Ottawa, ON) – The Canadian Association for the Advancement of Women and Sport and Physical Activity (CAAWS) is seeking a qualified candidate to fill the maternity leave position of Marketing and Project Manager. CAAWS provides leadership and education, and builds capacity to foster equitable support, diverse opportunities and positive experiences for girls and women in sport and physical activity.

Job Description

Marketing and Partnership Development
– Respond to all marketing proposal requests and inquiries regarding potential partnership opportunities with CAAWS.
– Coordinate branding of CAAWS promotional materials and publications.
– Coordinate editing, printing and distribution of new CAAWS promotional tools (e.g. postcard, brochure, etc.).
– Oversee CAAWS resource distribution at various conferences and/or events across Canada.
– Generate articles for various newsletters.
– Create and promote generic CAAWS advertisements.
– Coordinate printing/graphic services as required.

Project Management
– Manage the Mothers in Motion (MIM) program, including working with consultants as it relates to resource development and production, resource and/or event promotion, website revisions, quarterly grant reporting, budget management, community grant programming (ie. call for applications, selection process and fund disbursement). Note: MIM funding only confirmed until March 2010 with final reports due in April 2010.
– Manage the Addressing Homophobia in Sport initiative, including website updates, revisions to Trainer Guides, workshop coordination and promotion, preparation of associated workshop materials and/or presentations, ongoing communication with the Master Trainer and workshop facilitators.
– Manage the Active & Free: Physical Activity, Young Women and Tobacco initiative, including revisions to resource, promotion and dissemination of new resources, development, promotion and coordination of media challenge (ie. call for submissions, selection process, prize distribution, and communication strategy).
– Oversee communication with the NSO/MSO/Physical Activity communities on a regular and ongoing basis through the CAAWS In the Loop electronic newsletter and/or website.

Awards & Nominations
– Manage the WISE Fund – Women in Sport Encouragement Fund, including website updates, call for applications, selection process (ie. shortlisting and chair Selection Committee), announcement of recipients, and fund disbursement.
– Manage the biannual Marion Lay Herstorical Breakthrough Award, including call for nominations, selection process, and presentation of award.
– Oversee the management of the Stacey Levitt Scholarship, including website updates, management of the online application and selection processes.
– Oversee coordination of the yearly List of Influential Women with the Communications Consultant.
– Work with Communications Consultant to nominate candidates for various awards programs (e.g: Canadian Sport Awards, Y Women of Distinction (various cities), etc.).

Operational Management
– Coordinate Board of Directors and/or other meetings and manage all logistics, including but not limited to booking and set-up details, catering and food services requirements, travel and accommodations, development and distribution of pre-meeting packages, taking meeting minutes, corresponding with delegates, etc.
– Coordinate special events as requested.
– Manage cross-promotional agreements.
– Assist with Sport Canada and Public Health Agency of Canada grant submissions and reporting.
– Oversee management of the email database.
– Oversee management of revisions to, promotion and sale of publications.
– Represent CAAWS at various functions, meetings, conferences and displays as requested by the Executive Director.
– Manage intern/Summer student grant application and administration, and provide supervision of successful candidate.

Technology
– Liase with CAAWS web director regarding content, design, and revisions to CAAWS website, including future development and use of social media tools such as Facebook and Twitter.
– Look for technological efficiencies to help advance the work of CAAWS.

Emerging Opportunities/Crisis Management
– Deal with last minute and/or unplanned initiatives and activities.
– Other duties as assigned by the Executive Director.

Please forward your resume to klofstrom@caaws.ca