November 24, 2005 – BVC Members, this is a call for a volunteer to manage and maintain an accurate and up to date list of the Burnaby Velodrome Club’s membership database.

Responsibilities include:

– weekly download of membership information from Karelo.com
– coordination of volunteers to collect & enforce membership at the
velodrome on weekly ride times
– working with the Board of Directors to do membership reporting on the
data collected
– providing weekly collection staff with up-to-date membership lists to
assist in their job
– keeping track of sign-on sheets collected throughout the week
– keeping the track sign-on binder well stocked and up to date with the
appropriate forms
– providing membership email addresses to be added to the BVC mailing list
– creating membership cards and having them distributed to members
– working with our club treasurer and Cycling BC to capture license fees
that need to be sent in for new riders
– working in the first week of January to ensure that riders are
properly licensed with their new insurance

Skills & Abilities required:

– Internet access
– computer skills including intermediate use of Excel and possibly
Microsoft Access database
– organized, structured, good communicator
– ability to reliably provide weekly membership list updates to on-site
track cash collection staff
– ability to process data and information and produce reports upon
request of the Board of Directors

Deadline: apply by November 29th, 2005 (next Tuesday)
Email Gordon Ross: gordonr@burnabyvelodrome.ca

Summary:

This is one of the velodrome’s most crucial volunteer roles. And
something that this year we need to improve on. Pieces of our membership
management are in place, but they need to work better together. We need
someone to step up and be *the membership person* for 2005/2006.

We also need collection/membership cashbox people as primary and
secondary workers during some of the times during the week. Our coverage
has been sporadic — if people volunteer, this means that we have
guaranteed track hours, instead of showing up at the track with no-one
there, the track being out, and not being able to ride (as some of you
have experienced this year).

Our track operations are the key to our success. Please consider doing
your part to make the Burnaby Velodrome Club better this year.

Thanks,

Gordon Ross