A legacy of the 2015 Toronto Pan Am and Parapan Am Games, Toronto Pan Am Sports Centre (TPASC) is operated by a new corporation co-owned by the City of Toronto and the University of Toronto. The world-class facility is the largest sport new-build for the Games and the largest infrastructure investment in Canadian amateur sport history. Pre and post Games, TPASC delivers extensive programming that serves recreational and community groups, high performance athletes, as well as fitness centre clientele. The 312,000 square-foot TPASC includes two internationally sanctioned 10-lane 50-metre pools, a world-class dive pool and dry-land dive training facilities, a four-court gymnasium, an indoor running track, conditioning rooms, a high performance testing centre, studio spaces, and a state-of-the-art fitness centre for members. The Canadian Sport Institute Ontario (CSIO), located at TPASC, provides world-leading sport science and sport performance services. TPASC opened to community users, University of Toronto faculty, staff and students, City of Toronto program users and high performance in September 2014. For more information visit www.tpasc.ca
TPASC is currently seeking an Events Coordinator. The key responsibilities of the role include, but are not limited to:
Assists with administering and planning special events that take place within the facility;
Coordinates all internal room bookings (TPASC Inc., City of Toronto, UTSC);
Assists with external bookings and special event rentals, including filming rentals;
Coordinates varying administrative documents including but not limited to: event applications, rental agreements, insurance documentation and invoicing;
Creates accurate documentation and maintains departmental confidential records;
Assists with catering services including menu planning, execution and invoicing;
Assists in coordinating logistics for security, cleaning, waste removal and storage for events;
Coordinates communication of special events and facility and meeting rentals to Membership Services and ensures internal staff are equipped with necessary information;
Exercises discretion and judgment in the mitigation of problems and situations that arise during events;
Liaises with other departments and staff to coordinate and facilitate events and facility rentals; and
Other duties as assigned
The successful candidate will possess the following skills and qualifications:
- Completion of a college diploma or an acceptable equivalent combination of education and experience;
- A minimum of two (2) years related experience in athletics administration/event operation;
- Accuracy and meticulous attention to detail;
- Strong communication skills, writing skills and a high level of creativity;
- Demonstrated excellent interpersonal, oral and written communication, organizational and problem-solving skills;
- A positive attitude, highly motivated and energetic;
- A strong ability to problem solve, multi task and perform well under high pressure situations;
- Superior customer-service skills including flexibility and patience to deal with varied clientele in a professional manner;
- Expert in coordination of meetings, workshops and calendar maintenance;
- Excellent writing skills, including proof-reading and formatting of documents; and
- Excellent computer skills in Microsoft Office Suite.
Three professional references will be required and a vulnerable sector check will be required for the successfu candidate.
Hours of work: Will be based upon events and can include, day, evening and weekends;
Salary: Based on experience and qualifications.
Reports to: Manager, Events and Special Projects
HOW TO APPLY
Please submit your cover letter and resume to the attention of Sonya Bastedo, Manager, Events and Special Projects by November 6, 2015.
CONTACT INFORMATION
Sonya Bastedo
Manager, Events and Special Projects
Toronto Pan Am Sports Centre
875 Morningside Avenue
Toronto ON M1C 0C7
E-mail: sbastedo@tpasc.ca
TPASC is committed to creating an accessible organization and facility by removing barriers for individuals with disabilities. If you have any accessibility requirements or questions, whether as an employment candidate, volunteer, user of the facility or business partner, please contact us at info@tpasc.ca