November 24, 2015 (Toronto, ON) – The Canadian Olympic Committee (COC) is a national, private, not-for-profit organization committed to high-performance sports excellence.  We are the largest private supporter of high performance sport in Canada and we are responsible for all aspects of Canada’s involvement in the Olympic Movement, including participation in the Olympic and Pan American Games.

The COC is seeking an enthusiastic individual to join the Operations team in the Toronto office in the role of Coordinator, Operations and Member Services.  This position primarily supports the Operations and Governance functions of the Canadian Olympic Committee including the planning and execution of the Board and Session meetings and providing administrative support to the ED of Operations.

Core Responsibilities and Priorities

1. Office of the Executive Director, Operations
   • Scheduling
   • Correspondence
   • File Management
   • Travel
   • Contract Management

2. Member Services

• Membership
  • Maintain membership database by class
  • Ensure information on Members’ Site and Olympic.ca website are up to date
  • Maintain distribution lists related to Board, Session, Committees, and Operations
  • Draft and coordinate appropriate Notice of Meeting and invitations for all Member Classes in accordance with By-Law

• Board and Session Meetings
  • Maintain Calendar of Meetings – 2 years out
  • Working with Events Team, establish meeting venue ensuring room requirements for Board/Session/Committees are met and meeting logistics are coordinated
  • Coordinate agenda drafting and sign off
  • Coordinate meeting material compilation, approval and distribution
  • Track attendance

• Committees
  • Maintain up to date Committee master list
  • Coordinate Committee Meeting logistics, materials (for certain committees), and post materials on Member’s website
  • Track attendance

• Board of Directors
  • Provide ‘concierge desk’ services
  • Coordinate clothing program
  • Coordinate games logistics for Board
  • Coordinate other COC travel/logistics for Board as required

• Governance
  • Maintain electronic master files for Board / Session Meeting materials and minutes
  • Maintain electronic master files for Committee minutes

 

Qualifications and Critical Skills

• 2-4 years administrative experience in a corporate environment
• Excellent French and English communications skills, both verbal and written
• Highly detail oriented and keen on problem solving
• Able to work within and manage meetings within a budget
• Self-motivated, proactive and works well independently as well as collaboratively
• Exercises tact and discretion in dealing with sensitive and confidential matters
• Self-assured, polished, flexible and works well under pressure
• Positive, solutions-focused attitude towards work and teammates
• Strong MS Office knowledge (Word, Excel, Power Point, Project, Outlook etc)
• Enjoys travel and is able to work flexible hours and on weekends especially for Board/Session meetings

Compensation:
Competitive salary based on experience, excellent benefits package. 

Contact:
Please send all cover letters and resumes by December 4, 2015 to applications@olympic.ca, citing the position title in the subject line. No telephone calls please. We thank all applicants for their interest; however only those selected for an interview will be contacted.

Find this job posting online here.